Advantages of Going Paperless

 

Think of it this way, if it takes training to file paper documents so that it can easily be retrieved when the need arises, then it must also allow time to train workers to get used to filing the digital forms in the computer.  I want to single this out in the outset because most articles that I read strongly use this excuse.  However we cannot use this to justify using our human resources to do the filing of documents because it is quite obvious that machines are faster to do the job.  Nobody can deny this fact.

 

Other excuses speak about errors in scanning so that you miss out some important substance of figures that will make those documents incomplete or immaterial.  Still others talk about power interruption which obstructs workers to file or retrieve those documents. 

 

Now, this, you see, is a misnomer since whether you go paperless or not, you still need to act upon all these to organize your filing well.

 

I have pointed these out so that when I speak about the advantages of going Lucion, those issues are out of the way already.  These issues, as you can see, are the reasons why people are so averse to new innovations but this is not the topic of our article.

 

If you look at it from a predecessors point of view, going paperless is really very beneficial.

 

Let's start with space and clutter.  When you compare the amount of space it will require to file all documents on those massive filing cabinets, the size of the desk is beyond comparison.  Much less the clutter involved when you start to retrieve specific records wherein you will need to flip folder after folder to achieve your goal involves littering those unnecessary ones.  Check out https://www.reference.com/business-finance/examples-paperless-office-solutions-53255e47de747e83?qo=cdpArticles for more info about paperless office software.

 

There are some industries where it is necessary to have paper based filing like in manufacturing or product distribution, because they need delivery notices, invoices, purchase orders, and others which must be funneled through the accounting department.  This process wastes time and money and unless the company uses paperless office software, they will not have the savings that they can benefit from.

 

It helps in increasing business need to adhere to strict guidelines on compliance.  The amount of documents that can be stored, retrieved, and duplicated instantaneously in a digital document management system is limitless. Many business procedures can be simplified with a digital document management system.  There are a lot of things that users can do with the touch of a button like taking action, authorizing tasks and transferring data.

 

Your customer service can improve with digital document management systems.  It will be easier for custom service agents to access customer data and there is a fast retrieval of information such as customer orders, credits, and other documents, thus allowing proactive customer service and they are also able to respond quickly to customer inquiry. Please check out Lucion Technologies if you have questions.